Frequently Asked Questions
Frequently Asked Questions: If you don't see the answer to your question here, please contact us.
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Q: Do you you send announcements via e-mail or snail mail?
A: In the past the PCWRT occasionally utilized email for last minute notifications, special announcements and reminders. Due to limitations on server storage size, spam blocking, multiple address limits, and frequently changing e-mail addresses, we felt we could not guarantee the delivery of an e-mail. However, in 2011 we began an experiment with monthly e-mail reminders to our members who requested it, and have found it quite successful. Of course we still accommodate our members who prefer standard US mail. If you would like to receive your monthly reminder/newsletter via e-mail, please notify one of our Leadership Committee volunteers, or by e-mail at info@PowhatanCWRT.org.
Q: I mailed my check for the dinner, but now I can't attend. Can I roll my payment over to next month?
A: If you alert us to your inability to
attend BEFORE the cut off date (usually the third Tuesday of each
month) we will try to accommodate your request. However, once we
have informed the County Seat Restaurant of the final number of
attendees, all reservations are non-refundable.
Q: Why can't I pay at the door?
A: The PCWRT is obligated to provide the restaurant with attendance information so the room, tables and meals can be prepared in advance. Additionally, in an effort to be fair to those who have paid in advance as requested, last minute reservation requests, "walk ins" and "at the door" payment collecting is not permitted.
Q: Can I leave my dinner reservation and payment at the restaurant?
A: In order for us to correctly track
the number of reservations we have, and to prevent a payment from
getting lost, reservation information and payments should only be
submitted by mail: PCWRT ~ P.O. Box 1144 ~ Powhatan,
Checks or Money Orders only please.
Q: Can I bring my children to the meetings?
A: Children of all ages are certainly welcome at our annual picnic. However, our monthly dinner meetings are geared toward adults and students over 10 years of age. We kindly ask that parents not bring children under the age of 10 to dinner meetings.
Q: Do I have to be a member to attend one of your meetings?
A: All PCWRT dinner meetings are open to the public. However, as a member driven organization, we encourage memberships. Member dues go toward covering event expenses, speaker fees, and historic preservation donations made on behalf of the PCWRT.
Q: I am a member, so why was my guest charged the non-member price for the dinner?
A: Individual memberships apply only to the person who is on record as a PCWRT member. Therefore, any guest of an individual member (regardless of their relationship to the member) would be charged the non-member price.
Q: I am on a special diet, can I request a special meal?
A: The County Seat is very accommodating and will prepare a special meal for any member or their guest, provided we receive the request prior to the cut off date. In the event that we can not receive the information in time, a separate meal can be ordered off the main menu.
Q: I would like to attend the program, but am not interested in dinner. Is there a separate "seating only" price, or can I just stand in the back?
A: The price of the event encompasses more than just "dinner, soft drink, tax & gratuity." Speaker fees, overnight accommodations, and mileage are all a part of the admission price, so unfortunately we can not give discounts or allow standing room.
Q: Am I required to stay for the Question & Answer period?
A: The PCWRT was created as a discussion group, and we continue that tradition by encouraging a Question & Answer period immediately after the speaker’s program is done. However we recognize that some folks may not want to stay for the discussion, so the Q&A is certainly not mandatory. If you choose to leave during this period, we simply ask that you do so as quietly as possible so as not to disturb the remaining audience.
Q: I am not sure my membership has been renewed for the current year. How can I find out?
A: If you are a former member, and are unsure of your current membership status, please ask one of our Leadership volunteers to inquire on your behalf. You may also submit your inquiry to info@PowhatanCWRT.org. If you are hoping to attend one of our events at the member price, please make your inquiry prior to the reservation cut off date.
Q: Can I ask the PCWRT to announce a special event that I am aware of or involved in?
A: If you have a special announcement, or have read of an event that might be of interest to other members, please submit it in writing to a member of the Leadership Committee, or email it to info@PowhatanCWRT.org. The Leadership Committee meets on the first Thursday of every month. So if the announcement is time-sensitive, please be sure to allow ample time for the committee to review it. If approved by the leadership committee, the PCWRT will happily make your announcement available to our members, either verbally in the form of an announcement at the next meeting, as a flyer made available to our members, or as a special post on our web site.
Q: I have a suggestion, how can I get it to the PCWRT?
A: the PCWRT encourages feedback from our members and guests. To facilitate this, we provide a "Suggestion Box" at each meeting. Additionally, you may send us an email at info@PowhatanCWRT.org.